If you are preparing for business travel, you may be in a quandary about exactly what you need to do and why. After all, preparing for a business trip isn’t quite like preparing for a pleasure trip. A business trip could be just the same as going to work with the added complication of being out of your office! Here are a few ideas to help you plan for your business trip in a way that reduces stress, supports productivity, and leaves a little room for fun!
Before booking a hotel for your trip, check with the Better Business Bureau. Checking with them first, can save you a lot of time and money. It will ensure that you do not waste your time checking into a poor hotel. A poor hotel experience can ruin any vacation or business trip.
Walk when you can. To keep your ankles from swelling and your joints from getting sore, stand up and walk whenever you get a chance. On the plane, get up and go to the bathroom or walk the aisle, once every hour. If you have a layover, opt to take a few laps of the terminal, rather than just sitting at your gate.
If you have many questions for a hotel, call them at night. Most major hotels keep their front desk staffed 24 hours a day. If you have questions about booking your room or special needs you want to discuss, calling late at night ensures that you are less likely to be interrupted for the attendant to tend to a guest.
When considering the purchase of travel insurance, check to see if you might already be covered by your own insurance provider’s policy. Some benefits to look for that might be exclusive to travel insurance are cancellation reimbursements, coverage for interruption of the trip, ambulance coverage, and coverage of your lost belongings.
When traveling by airplane, look for shops in the airport that have swap shelves. These shelves are for travelers to brings books and exchange them for other books. So if your flight is delayed and you finished your book already, head over to a swap shelf and exchange it for one you’ve been wanting to read!
Losing your rental car in large parking lots is no fun. Carry one of those fluorescent foam balls that fit over the tip of your antenna or maybe even a colorful ribbon to tie to the rear view mirror. They take up no room in your luggage and can sure make locating that car a whole lot easier when there are exactly 37 others that look just like it in the same row where you parked!
When traveling with children, make sure to pack each child their own bag of snacks and quiet toys. The toys and snacks will keep them occupied and satisfied, whether in the backseat of the car or on an airplane. Happy kids mean less stress for mom and dad, which means a better vacation for everyone.
Dining out while traveling can become expensive. Save the hit to your wallet by visiting a local grocery store and stocking up on groceries. Make as much food as you can at your hotel, and take snacks along on day trips. Even raid your own cabinets before you leave and take food with you. When you do decide to dine out you will appreciate the dinner that much more!
Travelers without children should not be too quick to judge or get angry with small children on a public mode of transportation. Traveling with children is quite stressful for the parents as well and they are usually highly embarrassed by their child’s behavior. Try to remember that you were once a child as well and if in a plane, recognize that high altitudes are quite hard on a small child’s inner ears.
A general mistake that many travelers make on vacation is doing too much. Vacations are about relaxing and getting away from the rush of the everyday world. Planning events that encompass most hours of the day will leave you feeling rushed, stressed and tired while on your trip. Stop and relax for a couple of hours everyday to decompress.
Instead of purchasing souvenirs when you are traveling, consider asking the hotel where you are staying if you can take home a sheet of notepaper and envelope as a memento. These items usually have the hotel’s logo and address written on them, and are great backgrounds for albums. You can also write memories of your trip on them, and place the note in your scrapbook.
Carry meal replacement bars with you when you travel. You never know when an unexpected delay will prevent you from eating a meal. Meal replacement bars are compact and easy to carry. An additional benefit of these bars, is that it will allow you to keep your typical meal schedule. This can help reduce jet lag, and keep your spirits up when faced with irritating delays.
When traveling by air, shipping your baggage ahead of you might be worth considering. Many airlines charge baggage fees of $25 or more per piece. Often, you will find that FEDEX and UPS offer less expensive rates for shipping your bags. The front desk at many hotels will hold your luggage if it arrives ahead of you.
When traveling by car, bus, or train always dress comfortably. You might find that you’re on the road for a few days and a comfortable outfit can make the trip more pleasant. You will also be able to sleep better if you are dressed in a relaxed fashion.
So remember, avoiding rushing is the key to successful business travel. By planning your travel well ahead of your meetings and obligations, you will be able to save some money, relax and have a good time. See if you can take a day off before and after the trip to avoid feeling pressured and rushed. In this way, you will have a productive and enjoyable business trip.